See today's payroll against today's revenue. Not at month-end.
Payroll is the cost that quietly burns the month. Crewline prices every shift the moment it goes on the roster, with award penalties, public holidays, overtime and salaries in, and sets it against each day's revenue. You see the payroll % for today, this week and every week ahead while there's still time to cut a shift.
Included in KitchenFounder Pro Monthly, with everything in the standard membership. Cancel any time. Built in a working hotel kitchen, made simple enough for a café.
Try it. Clock Priya in and out, or type fix for a forgotten clock-out, and watch the manager's screen.
Payroll vs revenue · this week
Day by day
Who's on
Worth a look
- Sunday is rostered at 41% of forecast revenue, over your 30% target.
Where the money burns, and how Crewline catches it.
Most venues find out what payroll was when the accountant sends the month. By then it's spent. These are the three leaks Crewline is built to close.
The quiet day, rostered like a busy one
The roster that works on a Friday doesn't work on a Monday. Crewline shows each day's payroll against that day's forecast revenue, so a 41% Sunday shows red while you're still building the roster.
Penalties nobody priced
Sunday, public holiday, late-night and overtime loadings under the Hospitality Award are costed shift by shift, before you publish. No more "why is the fortnight $1,800 over?"
The quiet month, with the same crew
Load the revenue forecast for the months ahead and Crewline shows which weeks will blow the budget. A full roster at 22% in November can be 34% in January. You see it in time to plan leave and casual hours.
Built for the person who answers for the payroll %.
Head chefs, venue managers and owners. One Pay page, in plain numbers, on your phone.
Daily payroll vs revenue
Every day of the week: rostered payroll, actual payroll once people clock out, and the % of that day's revenue. Kitchen on its own, and kitchen plus service, each against its own target.
Costed before you publish
Build the roster and each shift is priced under the Hospitality Award (MA000009): casual loading, evenings, Saturday, Sunday and public holidays. The week's total and its % sit at the top before anyone sees the roster.
Forecast weeks and months ahead
Enter the week's revenue, or a daily forecast for the months ahead. Crewline suggests one from your last four weeks. Tell us the days an outlet is closed and those shifts drop out of the cost.
Send the roster you already have
Got a roster in Excel or PDF? Send the file to the bot or upload it on the Roster page. Crewline reads the names, days and times and loads them as a draft for you to check.
Timesheet fixes in one tap
Forgot to clock in, clock out or take a break? Crewline spots it against the roster and puts it on Today with one button: worked as rostered, out at the rostered finish, or the rostered break. Fix all with one tap after a busy weekend.
Salaries and the 152-hour cycle
Salaried chefs are posted as a daily cost, so the % is honest every day. Full-timers are tracked over the 4-week, 152-hour cycle, and overtime is priced before it happens.
Budget the way finance reports it
Compare wages only, or payroll in on-cost (leave, payroll tax, workers' comp, super) with your own casual and permanent loadings. The pay lines and CSV always stay wages only.
Warnings before they cost you
Part-timers rostered under or over their agreed hours, casuals past 38 hours, full-timers heading over 152. Flagged on the Pay page while you can still change the roster.
Pay-run CSV
Hours, penalties and loadings by person and by day, ready for your bookkeeper or payroll system. Crewline does the tracking, your payroll system pays.
Your crew run it from Telegram.
The actual payroll comes from real clock-ins, so the numbers are what you'll pay, not what you hoped.
Your crew, on their phone
They message the Crewline bot. Nothing to install apart from Telegram (free). Tap a command to try it above.
- Clock in and out, with a location check. Message in, share location, done. Each clock-out lands on the Pay page straight away.
- Breaks. break and back, timed in the chat.
- The roster, delivered. Published shifts land in the chat. YES confirms; SWAP tells the manager.
- Timesheet fixes, no paper form. Type fix, tap the shift, tap what happened, tap Yes. Or just hold the mic and say it: the voice note goes straight to the manager.
- Certificates. Send a photo of an RSA or food-safety certificate and it's filed with expiry reminders.
You, in a browser
Four tabs: Today, Roster, Pay, More. Works on your phone.
- Today. Who's on, this week's payroll against budget, and timesheet fixes to approve with one tap.
- Roster. Build the week, or send the Excel or PDF roster to the bot, with the cost and % live as you go.
- Pay. Payroll vs revenue by day and by person, flags, and the CSV.
- More. Crew, pay details, award levels and salaries.
Set up in an afternoon.
Join Pro
Checkout takes a minute. We set up your venue and email you your dashboard link.
Send your roster
Send this week's roster as Excel or PDF, or add your crew by hand: name, mobile, employment type, award level or salary.
Set your target
Your payroll % and your revenue forecast. That's what turns every shift into a number you can manage.
Crew say hi
Each person opens the bot, taps "share my number", and they're linked. From then on, clock-ins feed the Pay page.
An executive chef who runs payroll to a % every week. Your roster imported, your targets and award levels entered with you on a call, then a direct line for the first month.
What a point of payroll is worth.
Slide to your weekly revenue. Every 1% of payroll you stop burning is money back, every week.
Pro also includes the KitchenFounder guides, tools vault and Ask the Chef.
Who it is for.
Anyone who is held to a payroll %: a café or restaurant owner, a head chef, a venue or outlet manager in a hotel. If you build the roster and someone asks you about the labour cost every week, Crewline is for you.
Pro covers up to 15 staff. Bigger team or several outlets? Email us. Crewline already runs a 20-plus hotel kitchen.
Get Crewline with Pro, $29 a monthQuestions.
Where does the revenue come from?
You enter it: a forecast for the week or each day, and the actual takings when you have them. Crewline suggests a forecast from your last four weeks so you aren't starting from zero. It doesn't connect to your POS yet.
How up to date is the payroll?
The rostered cost is there the moment a shift is on the roster. Once someone clocks out, their actual hours replace the rostered ones for that day. If your crew aren't clocking in yet, past days are costed from the roster until they do.
What about award and penalty rates?
Each person is set up with their employment type and level under the Hospitality Award (MA000009), or their salary. Shifts are costed with the right casual loading, evening, Saturday, Sunday, public holiday and overtime rates. Crewline is not a payroll system: it tracks and exports, your payroll system pays.
What if someone forgets to clock in or out?
Crewline compares the clock-ins with the roster and lists anything missing on the Today page: one tap adds it as rostered, closes it at the rostered finish, or adds the rostered break. Staff can also ask themselves: they type fix in the bot and tap through, or send a voice note if typing is hard. You approve, and they get a message back.
Is super in the payroll number?
No. Super is an on-cost. Payroll lines are wages only. If your finance team reports payroll in on-cost, switch that on and set your loadings, and the % will match their report.
Why Telegram, not WhatsApp?
Telegram lets a business bot message staff for free, with no per-message charge. Staff install it once and never need another app.
Can I try it first?
You just did, above: those are the bot's real replies. Pro is month to month and you can cancel any time.
Is my crew's data safe?
Phone numbers, shifts and pay records are stored in Google Cloud (Firestore), per venue, and nobody outside your venue can see them.
Stop finding out at month-end.
Crewline comes with KitchenFounder Pro. $29 a month, payroll against revenue every day.